Deep Cove News

Important Christmas Fair Updates - a message from Deep Cove PAC

Picture of Shelley Hardcastle
Important Christmas Fair Updates - a message from Deep Cove PAC
by Shelley Hardcastle - Wednesday, 13 November 2019, 1:58 PM

ovl_4UbjnfXTq6ExVj6nWWQvOOcLOTj9IDSisEoYR-1IpNBMCINkz4tZTJbUodw2LiYlkdysVJ07KIUTNM54uq6pp3Ds4a3TciQmK2R8AQx0Mt2U622yHj5ST3hI-2B1sCiZmHk6Hello Deep Cove Families - 

It’s that time of the year again!!! And despite the current strike situation we are still having to press on with our annual Christmas fair preparations.  The Fair is fast approaching…last year we raised over $25,000! All of the money raised goes directly back into our children’s classrooms and learning experience via the Special Funding Request system, funding field trips, bussing to school events, and all the extras that really enrich our children’s experiences at school. This means that we don’t constantly get requests for funds for trips and extras sent home with our children, and why we don’t have to sell chocolates/coupon books/magazine subscriptions/do bottle drives throughout the year!

But, of course, the Fair doesn’t run itself-- we need your help! The success of the Fair depends upon the concerted efforts of parents, guardians, older children (ex-students), staff, and community members who volunteer to participate in many ways! Even if you are unable to assist us on the night of the Fair, there are many things to do in preparation for the night!

How Do I Help?

  • Donate Book/Puzzle Room Items: we need your donations of stuffies, books, DVDs, games, puzzles, etc for the Book/Puzzle room. Sorry, no household items or toys this year.  We will be posting a couple drop-off spots shortly for you!


  • Donate to the Silent auction (more info to follow)- this is a huge $$ raiser!  Please contact us at to arrange for pick-up/drop off.

  • Bake items for the cake walk and bake sale (to be delivered the day of the Fair)

  • Volunteer your time!  Time for a shift at one of the Fair venues, to help coordinate a venue, to collect items for the silent auction, to wash stuffies, put up lights, set up and clean up, etc...   You can sign up usin Sign Up Genius - see the live link on the PAC website (connect from drop down on school site)  or at 

  • Sell Raffle Tickets! Another big $$ maker for us! Raffle tickets will be sent home with each student the week of November 18. There is no expectation that the children sell all of their tickets, however, ALL SOLD AND UNSOLD tickets MUST be returned to school by Thursday, December 5th. Please return tickets and cash and or cheque (payable to Deep Cove PAC) in a sealed envelope. The class that sells the most tickets will win a pizza party!  If School is not in session by Nov. 22 we will arrange pick-up times for tickets - keep an eye on your emails and the PAC Facebook page:

How Do I Volunteer?6CiSrff0ZdzeqGvPRYRPEvbbGXZC7IqXMFP2BIK9sfbTGjyIZqayd6_TNT4IuovNZ77HWkPD_DvFCNuEEtOFwN6-N2GMVaxxGLMWHyRWqGQe4DTo8baivWfVMXPPqMNt4CF9zzYo

Volunteer sign-up for the venues will be done completely online this year via Signup Genius. The invites to volunteer are being sent out to everyone via e-mail through your class reps, and have been posted to the PAC Website ( and Facebook page  (@deepcoveelementaryPAC). Please go online to have a look at the different positions we need filled. Sign up for your preferred shift ASAP!

Do I have to volunteer? No, of course not! But we really hope you do! Every year parents who have been very involved at Deep Cove School move on because their youngest child has graduated. It is your turn to step in and replace them. We would love to welcome you on our team!

Please sort, bake, sell, donate and volunteer to support your children’s school!

Thank you to the venue coordinators, volunteers, and donors who have already stepped up!

Christmas Fair Highlights and Venue Specifics

Silent Auction: The donations of items or gift certificates are gratefully accepted and can be left at the school office. Helpers will be needed to set up and display the items on the day before the Fair, to run the room during the Fair, and to help the winners pick up items the week after the Fair.

Glitter Tattoos: No artistic ability necessary!! Many volunteers will be needed to run this venue!

Cake Walk: Many decorated cakes will be needed for this event. Bring your cake in a cake box to the school gym on the morning of the fair. Cake boxes will be available at the school office a few days before.

Baking and Preserves: Bakers are needed to cover the Bake sale tables with goodies. All of your Christmas Baking can be accomplished for the holidays by a visit to this venue! All baked goods and preserves 

can be brought to the school gym on the morning of the Fair. Please be sure to label if your baking contains nuts.

Games in the Big Gym: Many volunteers are needed for these action-packed venues.

Primary Games: Lots of games for the younger kids with stuffies as prizes. Look for a few new games this year!

Bouncing: Big and mini!

Books, Puzzles, Games, Movies: We are happy to accept all types of kids or adult books, comics, cookbooks, etc, as well as DVDs, CDs, games and puzzles. (No magazines or reference books please). Drop off your items on the stage in the Big Gym. Volunteers will be needed to help transport books before and after the Fair, as well as sell books during the Fair.

North Pole: Popcorn and Ice Cream Treats! Volunteers needed for sales.

Santa Photos: Get your picture taken and tell Santa what you want for Christmas. **Check out our new location.

Snack Shack: Yummy food and drinks to keep us going! Many volunteers will be needed to help set up, run, and clean up this venue.

Raffle Tickets: Tickets will go on sale on November 20 and will continue on the night of the Fair.

50-50 Draw: Get your 50-50 tickets!! Volunteers with loud voices are needed to sell these.

Hair Flare: Wacky, bright, and glittery hairdos! Volunteers will be needed to help sculpt and spray these crazy styles!

Prizes: Volunteer are needed in the prize room to help children exchange tickets for prizes.

Cafe Noel: A quiet place for adults to relax while the kids roam the Fair. Coffee, tea and desserts are served in a quiet atmosphere.

Ticket Sales: Volunteers are needed to sell tickets for all of the amazing games.

Poinsettia Sales: Did you miss the poinsettia presales?? Get yours at the Fair! Volunteers are needed to sell poinsettias.

School Clothing Sales: Do you want to show your school spirit but don’t have the right shirt? We will be taking pre-orders for school clothing during the fair so you can show off your school spirit at upcoming events!

Coat Check: BY DONATION! This room raises funds for the grade 5 year-end events and is staffed mostly by grade 5 students, with some adult help. Don’t haul your coats around with you all night. Check them and donate to the graduating class!

Cotton Candy: This classic treat is back to stay.

Photo Booth: Bring a friend and take a funky, funny or fierce photo. Always a blast!

Light Tunnel: **New this year! Walk through our beautiful tunnel of lights.

Keep your eyes peeled for updates!!


Thank you and Merci!

2019 Christmas Fair Committee